WFM for healthcare
In healthcare every shift has to be covered, even when someone drops out. Staffyou WFM schedules permanent teams and your own flex pool in one roster. Rest periods and collective agreement rules are checked while you plan, and you fill open shifts without calling for hours.
Book a demoSee pricing- €0.15 per scheduled hour
- First 500 hours per month free
- Unlimited users and locations
Trusted by companies across the Netherlands
One platform
Own staff, agencies and Staffyou flex workers in one roster
An open shift goes to your own team and flex pool first, then to agencies and, only if you want, to Staffyou.
Own team and flex pool
Share availability and swap shifts in the app.
Employee appExternal agencies
Work in the free supplier portal or connect via SETU, XML or JSON.
SETU integrationStaffyou flex workers
Through the Staffyou marketplace, only if you switch it on.
Facility staff via Staffyou
staffyou WFM
One planning board, one set of rules, one flow of hours
How it works
How you schedule care teams in Staffyou WFM
You set up roles, locations and shift templates, for example per ward or team, and publish the roster with one click. The algorithm proposes staffing based on availability, skills and qualifications, location, preferences and cost. Previous placements count too, so people return to a place they know.
You set the order yourself: your own employees first, then your own flex pool, and only then external suppliers. External hiring stays the last step rather than the default route. Employees see changes straight away in the employee app.
- Shift templates per team and location
- Matching on qualifications and continuity
- Own team and flex pool first
- Changes visible straight away in the app
Rest periods, night shifts and agreement rules
Staffyou Compliance checks the Working Hours Act while you plan: rest periods, maximum hours per week and per period, breaks and night work. Allowances, irregular-hours allowance, public holidays and overtime are configured per collective agreement, plus your own house rules, such as a maximum number of consecutive shifts.
Qualifications and certificates are part of the profile and tracked by expiry date. Which qualifications each role requires is set up together with you during implementation. You decide per rule whether it blocks the placement or gives a warning.
Filling open shifts without exhausting the team
Staffyou Agent offers an open shift via WhatsApp, in the order and within the time windows you set, for example no messages after 9pm. A sick call starts a replacement flow. If that does not work out, the shift goes to the planner.
With Staffyou Engage you message your own employees via app, WhatsApp, SMS or email, selected by location, role, shift or availability and in multiple languages. Employees reply in the same channel and their answers flow back into the schedule.
Hours and data
Hours, data and cost
Employees clock in on their scheduled shift, managers approve hours digitally and approved hours flow to payroll. Data is hosted on Azure in the EU, strictly separated per customer.
Staffyou is ISO 27001 certified and your data is fully exportable via the open API if you leave. Staffyou WFM costs €0.15 per scheduled hour, with the first 500 hours per month free. Unlimited users and locations, cancellable monthly and without setup fees.
Getting started
Starting without a big bang
A new scheduling system must not come at the expense of staffing. So you start with a pilot at one ward or location, which can go live within a few weeks. You can run in parallel with your current system for a while.
Rosters, employees and templates are imported via API or file upload. Support is available seven days a week, from 7am to 7:30pm. The planner stays in control: AI proposes, fills, escalates and flags within your rules, with a full audit trail, and every automatic action is configurable and reversible.
Background
Scheduling in healthcare: every shift counts
Care organisations run day and night, seven days a week. Early, late and night shifts alternate, and leaving a shift open is not an option. At the same time your team is often already stretched: whoever gets called too often for an extra shift will eventually drop out.
Many teams fill open shifts with a group chat and a list of names. That works until it does not: the same people get asked every time, a rest period is overlooked, or external hiring runs through a separate system that is not connected to the roster.
What should healthcare scheduling software handle?
Healthcare scheduling software must handle shifts around the clock, protect rest periods and maximum working hours, apply collective agreement allowances correctly and only schedule people with the right qualifications. An open shift also has to reach the right people quickly. Staffyou WFM does this with compliance checks while planning, an algorithm that follows your order and messages via app or WhatsApp.Care rosters: what the platform enforces
| Topic | What Staffyou WFM does |
|---|---|
| Rest periods and night shifts | Working-time check while planning, again at hours |
| Collective agreement allowances | Configured per agreement, including irregular hours and holidays |
| Qualifications per role | Configured per role, tracked by expiry date |
| Open shift | Agent via WhatsApp, within your time windows |
| External hiring | Only after own team and flex pool, in your order |
Client case
How Jaarbeurs Utrecht schedules
Read the case studyModules in Staffyou WFM
- Staffyou Compliance Collective agreements (cao), the Working Hours Act (ATW), allowances and qualifications are checked during scheduling and payroll, not afterwards.
- Staffyou Algoritme Suggests the optimal schedule and matches on availability, skills, location, preferences, cost and rules.
- Staffyou Agent Workforce management in plain language. The agent reaches out to people via WhatsApp, finds cover and brings in the planner according to your rules.
- Staffyou Engage A modern communication platform for your own employees: campaigns, notifications and messages via app, WhatsApp, SMS or email, linked to schedule and location.
FAQ
Frequently asked questions
Read more about Staffyou WFM
- Staff scheduling
- Employee availability
- Time tracking
- Integrations
- ORTEC alternative
- Staffyou WFM: the platform
- What does Staffyou WFM cost per hour?
- Comparing WFM software
- Case study: Jaarbeurs
See your care roster in Staffyou WFM?
In 30 minutes we show how an open night shift goes from notice to filled.
Book a demoSee pricingFrequently asked questions
Does Staffyou WFM work with healthcare collective agreements?
Agreement logic is configured per agreement and per client: phases, allowances, irregular-hours allowance, public holidays and overtime. Tell us in the demo which agreement you use and we will show you the setup.
Can I set a maximum number of consecutive shifts?
Yes. Alongside the collective agreement, we record your own agreements, for example a maximum number of consecutive shifts or mandatory induction shifts.
Do I have to hire staff through Staffyou?
No. Staffyou WFM works on its own for your own team and flex pool. You are never obliged to hire through Staffyou.
Where is my data stored?
On Azure in the EU, strictly separated per customer. Staffyou is ISO 27001 certified and your data is fully exportable via the open API if you leave.
What does healthcare scheduling software from Staffyou cost?
Staffyou WFM costs €0.15 per scheduled hour. The first 500 hours per month are free, with unlimited users and locations.